Before agreeing to a flexible work arrangement with an employee, consider the following:  
  Before agreeing to a flexible work arrangement with an employee, consider the following:  
  PLAN:  
 
  Understand why the employee is requesting a flexible work arrangement.
  Explore and discuss the various flexible work options available with your employee.
  Review and re-evaluate the role functions and responsibilities that the employee currently performs.
 
Identify what parts of the job are the most critical. How could these functions be performed or organised differently to ensure the necessary outcomes are achieved?
 
Consider what functions could be outsourced or performed from home/email/telephone or by others in the team as a mentoring or promotion opportunity.  Consider what elements of the role could be job shared (coordinate two part time employees in a job share role). Use the skills and experience available to you.
 
  IMPLEMENT:  
 
  Offer a trial period. Make sure you agree on clear and practical performance measures to properly assess the success of the trial.
 
If the flexible work arrangement is not working, sit down with your employee and talk about the challenges they are experiencing.  You can then negotiate a more appropriate arrangement.
 
Manage the expectations of the employee and the team/clients. Explain what will be happening, how the role will change, who will be assisting in filling in the work gaps, what will change as a result, and how potential ‘downsides’ will be managed.
 
Consider the flexibility needs of other team members as a result of introducing a flexible work arrangement.
  Increase communication via regular team meetings and have an ‘open door’ policy so any issues or concerns can be addressed.
 
  TIP:  
  The very nature of a flexible work arrangement relies on both individual and the manager being proactive and co-operative in how they plan, implement and manage such an arrangement.  
 
 
 
 

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Designed specifically to support:
expectant parents
employees on parental leave
working parents

 
  Simple and convenient business case Toolkit for managers and employees to openly plan, negotiate and implement a flexible work arrangement.